October 4, 2021


Xxxx (“we,” “our” or “us”) owns, operates, or provides access to xxxx mobile application (“the Application”) which is a fully integrated electronic medical records system designed for physicians and patients to perform all standard medical practice related tasks. 

We strictly abide by privacy laws, regulations and best international privacy standards to provide you with safer and more reliable services. Because we understand that we will, from time to time, collect and use your personal data, we have established this Privacy Policy to describe, among other things, our data collection, retention, use and disclosure practices.  In addition, the Privacy Policy explains how we shall protect your information. 

This Privacy Policy does not address personal information that you provide to us in contexts other than those covered by this Privacy Policy).

We encourage you to read the Privacy Policy before using our Mobile Application. 

Collection of personal data

For purposes of this Privacy Policy, personal data shall mean information that relates to any identifiable person and shall include patient identification details, contact information, diagnoses, medical history, allergies, lab results and medications, among other data. 

We collect your personal data when: a) you sign into the Application, at which point you may be required to give the patient’s name, birthdate, age, gender, among other details; b) when you contact us; c) when you respond to our request for personal data; and d) when you submit your personal data to us for any reason.

You are responsible for ensuring that all Personal Data submitted to us is complete, accurate, true and correct.


Use of personal data

We use your personal data that we collect about you or that you provide to us to:

  • Provide you with the Application and its contents, and any other information, products or services that you request from us;
  • Maintaining communications with you, including sending reminders for scheduled immunizations to improve childhood immunization coverage
  • Preparing and updating the immunization reporting tool to securely record all immunization doses administered;
  • For administrative purposes such as scheduling systems;
  • Updating the Application’s vaccine management system;
  • For any other purpose disclosed by us when you provide the information.

We confirm that we shall not use your personal data for any of the following:

  • For advertising or similar services;
  • For sale to advertising agents or dealers;
  • For any illegal or unlawful purposes. 

Informed Consent

By using our Application, you consent to the collection, use, and storage of your information as described in this Privacy Policy. 

If the personal data supplied to us relates to third parties, by submitting such information to us, you confirm having the consent of the third party and authority to provide the personal data on their behalf. 

Disclosure of personal data

We acknowledge that your health information is sensitive. Therefore, we shall not sell your personal data to third parties or share your information to unauthorized third parties. 

In addition, we may generate statistics out of the collected data, which we may then share with government agencies to assist them in making regulatory interventions on health. The statistics shared shall not include specific personal data. 

Storage of personal data

We are committed to ensuring that your personal data is secure. In order to prevent accidental or unauthorized access and disclosure, we have put in place reasonable security arrangements to protect and secure your personal data.

Data retention

We shall retain personal data collected for a reasonable time frame. We shall only delete data upon being satisfied that it is no longer required for delivery of medical services. 

Right to access and correction 

Once you have provided information to your healthcare provider, neither you nor the healthcare provider will be allowed to alter, delete or otherwise interfere with the information uploaded onto the Application. As such, if you require deletion or modification of any information supplied, please direct your request to our support team through: xxxxx or any such other email addresses we may from time to time and at any time inform you.

Changes to the Privacy Policy

As we add new features to the Application and best practices evolve, we may update this Privacy Policy in the future. Please review it periodically to keep informed of any changes. 

Contact us

If you have any questions about this Privacy Policy, please contact us at the following address: [xxxx], OR by e-mail xxxx

Effective date of the Privacy Policy: xxx

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