proposal in response

May 22, 2023

September __, 2021

Devin Whittington

Pre-Construction Analyst

Herman & Kittle Properties, INC

Purchasing Dept.

500 E. 96th Street Suite 300

Indianapolis, IN 46240

Devin Whittington,

The Travis Corporation is pleased to submit this proposal in response to your RFP for cleaning services posted on the [ENTER LOCATION OF THE ADVERT] on [ENTER DATE]. We are presenting this letter of intent to inform you on the bidding participation. The Green Kleen Team is interested in providing cleaning services for Herman Kittle on the Trillium at SunLake Project in Melbourne, FL.

At the Green Kleen Team, we are an office cleaning agency who are in the cleaning business and understand the importance of a tidy space. That’s why we do all the scrubbing, dusting, and polishing so your premises may be impeccably clean. For meeting your cleaning services to be both economic and ecological—we use only use Kleen techniques that ensures that your project and facilities are kleened the correct way. You can rest assured that you will receive the utmost attention to detail.

The Green Kleen Team was founded on the principle of warm, friendly, and efficient service. Our staff knows how to get the job done, and we strive to excel in our field. You will also find our highly motivated staff is capable to meeting your cleaning and general laboring services. With our range of services, we believe that your needs can be fully meet – no space is too big or small for our skilled and experienced staff.

You will find our PLEDGE OF EXCELLENCE included in this proposal.  It is part of our pledge towards excellence in quality control and customer satisfaction.  We take our job seriously and place great importance on responding to all of your cleaning needs.

Our pledge to you as a valued customer includes:

  • 100% satisfaction. Our primary goal is to always respond with the best service available.  Until you are totally satisfied, we are not happy.  We diligently strive to apply all technical advances in cleaning management and work to overcome all cleaning obstacles.
  • Guaranteed professionalism and reliability. All of our helpers are hand-picked.  We trust them completely in every area.  Not only have they proven honest and hard-working, but they are thoroughly trained.  No one is just turned loose in your building.  We guarantee regular supervision and inspections.
  • Attention to detail. Anyone can make a quick pass through a building and call it clean. By thoroughly cleaning each area, we pay close attention to details that are often neglected by other janitors.
  • Total Service.  We will: Keep janitorial closets organized and clean, Notify management of plumbing problems, inoperable building equipment or defective lights, Notify management immediately of any security breaches or maintenance emergencies, Refrain from blocking any exterior doors, Secure all exit doors while cleaning, Deny entrance to any visitor unless pre-approved by management, Close exterior widows prior to leaving and Lock all designated doors.
  • Prompt follow up. Because we are a service company, we strive to stay in close touch.  Not only do we inspect your building regularly; we phone or visit you to encourage feedback.

Should a problem ever exist, you can be assured it will be promptly handled.  With our level of dedication and commitment, you will be glad you selected us to care for your facility.  Thank you again for the opportunity to submit this proposal.  We hope we can work together as a team in the future.

All information included here is guaranteed valid until September 30, 2021.

For additional information or questions, please contact me at the number or email address listed below:


We strongly believe our proposal has been thoroughly outlined and will meet or exceed all of your expectations and requirements. We will call you to schedule a meeting on [ENTER DATE]. Thank you for your consideration and for putting your trust in The Green Kleen Team.


Tylisha Barnhill


The Green Kleen Team, Llc

(225) 385-2583










We agree to provide post-construction cleaning services to your satisfaction.

The Objective…

The Green Kleen Team is a janitorial and general laborer provider that provides high-quality cleaning services to its clients.  The Green Kleen Team has a well-trained team that focuses on using the best cleaning products and equipment to ensure that we are offering excellent service. We have been proudly serving the community for over twenty-three years in different entities, including but not limited to banks, government agencies, hotels, hospitals, multi-family properties and commercial properties. The Green Kleen Team proudly serves its clients with superb

cleaning services that excel the regular cleaning techniques.

We are a veteran family owned and operated business that strives to provide superb services to its clients. We are very dedicated to serving and meeting the needs of the contractors by ensuring the our qualified team members are trained to meet the standards of the Green Kleen Team. The Green Kleen Team takes pride in being one of the few janitorial companies that offer environmental friendly products.

The team cordially invited you to be a part of our remarkable family as we would gladly welcome your company. We look forward to providing outstanding services to your company.

Warmest regards.


Buff Cleaning  
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Standard Disclaimer: The numbers represented above are to be used as an estimate for the projects discussed. The above Cost Summary does in no way constitute a warranty of final price.  Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by a binding contract.


We will perform the following cleaning services for: dusting, washing, and polishing of all surfaces; cleaning of non-carpeted flooring; cleaning of all appliances, and bathrooms; and trash collection and removal.

Services Purpose
  Cleaning solution     Washing surfaces
  Polishing solution     Regaining the shine of furniture, tiles, and other decors
  Vacuum cleaner     Getting rid of dust from floors, furniture, and thorough carpet cleaning.  
  Mopping solution     Cleaning non-carpeted floors
  Plastic debris     Collecting trash for discarding, recycling, composting  

All labor, supervision, materials, and equipment required to perform these tasks will be provided by the Green Kleen Team at the approval of Herman & Kittle Properties, INC.


We shall perform our services in the following phases:

  • Rough Cleaning Phase

This phase is generally requested after the framing, plumbing, and electrical have been inspected and completed.  It may also include removal of large debris and trash, a general sweep out, and removal of stickers.  This will help prepare for incoming painting, flooring, fixtures and cabinetry contractors.

  • Buff Cleaning

Cleaning Phase: Buff Cleaning Phase: detailed cleaning of kitchen and washrooms are required including sinks, tubs, showers, cabinets and countertops.  During this phase we also included detailed cleaning of baseboards, light fixtures, door frames, window ledges, interior windows, mirrors, with floors being vacuumed and mopped.

  • Make Ready Cleaning

Final Cleaning Phase: At this stage, all contractors have completed their work and no longer require access.  Garage areas are swept, carpets are vacuumed, floors are mopped and any remaining dust is addressed at this stage.   All cleaning requirements from the second phase are reviewed to ensure the building is in ‘move in’ ready condition.


About us – The Green Kleen Team, LLC provides post construction cleaning, make ready cleaning and property preservation servicesCHANGE

We boast of a professional team, which is skilled and experienced to offer the best cleaning services. 

We procure our own, high-quality, and eco-friendly cleaning products and equipment to ensure a sparkling finish to your utmost satisfaction.

The Green Kleen Team, LLC was founded in [ENTER DATE] and employs [ENTER EMPLOYEE COUNT] people.

We are headquartered in [ENTER LOCATION]. 

Services – We offer post-construction cleaning services.

How to Contact us – If you need to contact us for any reason you can reach us at:



We are pleased to offer the following guarantee.


All service will be performed with quality workmanship according to the responsibilities needed to complete the cleaning. Holidays such as (Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas and New Years are will be  determined amongst project manager and site managers of Green Kleen Team.                

  1. DURATION              
  1. This written agreement contains the entire agreement between both parties.                   
  2. Pricing shall remain in effect one year from the starting date.   
  • Customer agrees to notify contractor of any complaints and allow time for prompt correction.                                                                              
  • Either party may terminate this agreement with  15 day written notice.  Should client cancel without a 15 day notice, the contractor will be entitled to pay for all services rendered.             

     Our Pledge of Excellence


 All cleanings will be performed to the best of the team members’ ability every time. All cleaning specifications thoroughly performed with excellence and years of experience.  We will go the extra mile to improve building appearance and cleanliness. Building security is based project management upon establishment we will only allow authorized team members to maintain absolute security with all customer keys while performing cleaning tasks. Green kleen team staff will not ask to borrow, abuse, or use customer equipment machinery or the facility in general. The staff will ensure a secure building when leaving and to notify site of any security or maintenance problems. Confidentiality can be trusted not to discuss customer equipment, employees, facility, management or business in general with anyone else. While maintaining professionalism and to perform all work with sanitary cleaning supplies and equipment, following Green Kleen team cleaning procedures, procedures and techniques.

  1. Contractor agrees to maintain required liability and accidental insurance and bonding.
  • Contractor agrees to hold harmless customer from claims for injury, death or property damage due to negligence or accident on part of the contractor, its employees or agents.                
  • Contractor agrees to employ safe and professionally accepted cleaning procedures.                        
  • Customer agrees not to hire any worker or person employed by the contractor during the term of this agreement and for ninety days after the expiration of this agreement.                       
  • Contractor is an Independent Contractor with control over its procedures, employees and agents.

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