EVENT RENTAL AGREEMENT
This Event Agreement, hereinafter referred to as “Agreement”, is entered into and made effective as of __________________, by and between the following parties _________________________ hereinafter referred to as “Host” and ________________________ hereinafter referred to as “Renter. Renter and Host may be referred to individually as “Party” and collectively as the “Parties”.
RECITALS:
WHEREAS, Renter wishes to temporarily rent a Venue owned by Host for a specific event;
WHEREAS, Host wishes to permit Renter to rent such venue;
NOW,THEREFORE, in consideration of the promises and covenants herein, as well as other good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged), the Parties do hereby agree as follows:
- GENERAL TERMS
The name of the Venue being rented under the terms of this Agreement is: __________________.the Address of the Venue is as follows: __________________
The rental of the Venue, as well as any and all services provided at Venue and any additional facilities located within or appurtenant to Venue (all of which will continue to be collectively referred to as “Venue”) is subject to the terms of this Agreement, all parts and subparts of which are specifically incorporated by reference here.
Host agrees to provide Renter the use of the Venue on the following date: ________________________.
The Venue Rental will be at the following time: ____________________
The name of the event being held at the Venue is as follows: _________________
The number of guests expected at the Event are as follows: _______________________
- VENUE ACCESS
The Host agrees to make the Venue available to Renter including the parking lot. The Renter will have access to the place as from: ____________________________ (enter time). A representative of the Host will be at the Venue to aid the Renter in case any help is required.
- FEES
The total fees for the Venue Rental will be: ___________________
A deposit of the following amount is required: _______________________. The deposit is due on ___________________. The remainder will be due on: ______________________
Payments should be payable and delivered to: __________________
- RESPONSIBILITIES OF THE RENTER
Renter will be responsible for all costs and expenses in connection with the Event taking place at the Venue. Such costs and expenses include food and service expense if any. If any alcohol is to be served, sold, or brought onto the premises, a separate agreement is required.
All caterers or catering organization must be approved in writing, in advance, by Host.
If there are to be additional sellers of goods or booth set up within the Event, a separate agreement is required.
- EVENT SET-UP
Set-up and tear-down of any of the equipment owned by Host, provided at the Venue, will be done before and after the event by employees of the Venue. Any additional items brought by the Renter, such as chairs, tables, stages, decorations must be approved by the Host at least the following amount of time before the event: ________________
Upon completion of the event, Renter will return all keys and other tangible items belonging to the Host.
Renter is permitted to use videography and photography at the Venue. However, Renter is responsible for obtaining all necessary consents for the parties filmed and photographed. If Renter duplicates and distributes recordings from the Event, Renter agrees that these recordings shall not contain any obscene, illicit, pornographic, illegal, racist, sexual, or defamatory content, or any other content that would encroach upon the rights and freedoms of another person, whether that person was a participant or not of the Event.
- CONDITION OF PREMISES
Renter agrees and acknowledges that the Premises are in good repair and well maintained.
Renter agrees to be held liable for any damage to the Venue outside of what is considered “normal wear and tear.” Any aesthetic, electrical, structural, or mechanical damages caused by the Renter, the Renter’s staff, Renter’s guests, Renter’s affiliates, or invited staff will be the sole responsibility of the Renter to pay, in full, to the Venue. Damages will be assessed by an independent contractor appointed by the Venue and Renter agrees to pay the amount quoted by the contractor for any repairs.
- SUBSTANCE POLICIES
The use of any illegal narcotics or unauthorized controlled substances on the premises of the Venues is expressly prohibited by the Venue and applicable law. Failure to ensure that the Venue is kept as drug-free location, due to the Renter’s negligence or disregard, is subject to legal action by the Venue, and applicable local, state and federal courts.
Smoking of tobacco products is allowed only in the designated smoking areas. Failure to ensure that the Venue is kept smoke free due to Renter’s negligence or disregard, is subject to an additional cleaning fee of the following amount: _______________
- SECURITY
The Host, through venue employees, will provide security for the Event.
- WAIVER AND RELEASE
Renter hereby waives any and all rights to any legal claims or action against Host and releases and discharges Host and Host’s heirs, assigns, successors, officers, employees, agents, executors, partners, administrators or any other legal representatives along with anyone claiming through them, in their individual capacity or in their business capacities, of all claims, causes of actions, liabilities, disputes, demands, damages, agreements, contracts, obligations, promises, debts, and/or accounts of any kind or any nature, whether currently known or unknown, for any damage, loss, injury of or relating to the rental of the Venue, which Renter has or ever had or may have in future against Host or any of the Released Parties.
- INDEMNIFICATION
Renter agrees to defend and indemnify Host and any of its affiliates and hold them harmless against any and all legal claims and demands, including reasonable attorney’s fees, which may arise from or relate to Renter, Renter’s affiliates or guests, the use or misuse of the Venue and any services therein, Renters breach of this agreement, or the conduct or actions of any of Renter’s affiliates or guests. Renter agrees that Host shall be able to select its own legal counsel and may participate in its own defense if so desired.
- TERMINATION
This Agreement may be immediately terminated in the event that there is a breach of any of the terms contained herein. Host reserves the right to terminate this Agreement for any reason and at any time. Host also reserves the right to refuse entry to Renter’s guests, staff, or affiliates if suspected of any suspicious or illegal activity. Host may terminate this Agreement if the Renter or any of the Renter’s affiliates violates any of the terms of this Agreement.
- ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between Host and Renter with respect to any and all use of the venue. This Agreement supersedes and replaces all prior or contemporaneous agreements or understandings, written or oral, regarding the use of the activities or facilities.
- GOVERNING LAW AND DISPUTE RESOLUTION
This Agreement shall be governed and construed according to the laws of _________________. Any disputes arising between the parties in connection with the subject matter of this agreed shall be solved in good faith through mediation.
IN WITNESS WHEREOF, the Parties execute the Agreement as follows:
__________________________________
Renter Name
_________________________________
Renter Representative Name
_______________________________
Renter Representative Signature
__________________________________
Host Name
_________________________________
Host Representative Name
_______________________________
Host Representative Signature
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