[INSERT NAME OF YOUR COMPANY] AUTO MANAGEMENT CONTRACT
[insert date]
This Motor Vehicle Management Contract is entered into between: [insert name of the client],
whose address is at [insert client’s address] (“Owner”) and [insert name of your company]
whose address for the purposes of this agreement is XXXX, (“the Manager”), organized and operating under the laws of the State of
Texas.
RECITALS
WHEREAS, the Owner is the vehicle listed in this agreement, and is desirous of engaging the
services of the manager;
WHEREAS, the manager is willing to provide such management services to the Owner as
provided for in this agreement;
NOW, THEREFORE, for and in consideration of the premises and the mutual promises,
covenants and agreements hereinafter set forth, Company and Independent Contractor agree
as follows:
1. Description of the Vehicles: The Owner hereby releases to Manager, under the terms
and conditions the following vehicles as described hereinbelow:
VEHICLE 1 2 3 4
YEAR
MAKE
BODY
MODEL
COLOR
VIN
LICENSE
EXP.
ODOMETER
2. Engagement. The Owner hereby engages the services of the Manager, and the
Manager agrees to provide, the services described herein below;
i. Marketing. Manager will create a vehicle profile for purposes of marketing the
Managed Vehicle. Links to the vehicle profiles will be made available to vehicle
Owner.
ii. Scheduling. Manager will manage the occupancy schedule for guests booking
the vehicle. Manager will exercise best efforts to maximize the gross revenue of
the vehicle while maintaining positive guest experiences and good relations with
the community. Manager will determine daily pricing to maximize utilization and
profit based on local market conditions. Vehicle Owner will be provided with
status updates upon request.
iii. Communications. Manager will manage all guest communications in a timely,
professional, and friendly manner. This also includes in-person communications,
including guest check-ins and checkouts when needed.
iv. Cleaning. Manager will provide cleaning services at the end of each guest
reservation, if excess cleaning is required a fee will be charged to the guest at
the end of their reservation. This will include a thorough cleaning of interior as
well as exterior of vehicle as needed.
v. Upkeep and Registration. Manager will provide all necessary regularly
scheduled maintenance and upkeep of the vehicle. Vehicle Owner agrees to
maintain up to date vehicle registration and send vehicle stickers and registration
to Manager upon renewal. Both parties acknowledge that the vehicle will be
“snoozed” in the marketplace if the license tag expires and renewal has not been
provided by Vehicle Owner, to prevent sending the vehicle out on a booking with
expired registration.
vi. Transportation of Vehicle from Owner to Manager and Back. Manager will
incur the cost of transporting the managed vehicle to market. At the end of the
agreement, Vehicle Owner will bear the full responsibility of transporting
managed vehicle back to his/her market or otherwise disposing of the vehicle.
3. Responsibilities of the Parties;
i. Vehicle Owner agrees to maintain minimum state required (per the state the
vehicle is registered in) auto insurance on the vehicle at Vehicle Owner’s
expense.
ii. Vehicle Owner agrees to provide Manager notice and documentation of any
vehicle recalls received from the manufacturer upon receipt. Manager will
coordinate and verify completion of all recall repairs.
iii. Acknowledgment of Possible Incidents. Both parties acknowledge that when
a vehicle is rented out to a guest, there exists the possibility of unfortunate
events including but not limited to:
Minor to major damage to the vehicle
Total loss of the vehicle as the result of an accident
Theft of the vehicle
Government seizure of the vehicle as the result of a crime
iv. The Parties agree to provide coverage for all of these incidents except
government seizure. Vehicle Owner agrees to hold Manager harmless for any
amounts exceeding what is paid by the Parties Mutually in the event one of these
events occurs, except in the event that the payment gap can be verified to be the
result of negligence on the part of Manager.
v. In the event that damage to the vehicle occurs while being driven by a Manager
representative, and not on a booked trip, the claim will be submitted to Manager’s
insurance carrier.
vi. Both parties agree that, unless agreed upon otherwise, any body repair work
completed as the result of a covered incident will be performed by Manager’s
body shop of choice, ______________________.
vii. Vehicle Owner agrees to hold harmless Manager for any damage the vehicle
incurs while not on a booked trip that would be classified as a “comprehensive”
event including but not limited to acts of nature, theft, and vandalism. In such an
event Vehicle Owner agrees to submit a claim to their own personal insurance
carrier, if they choose to do so.
2. Term and Termination.
2.1 Term. The term of this Agreement shall be from [insert date] through [insert date] (the
“Term”), unless earlier terminated as provided herein, or unless extended by mutual
agreement expressed in writing signed by both parties prior to the expiration of the Term.
2.2 Termination. Notwithstanding anything in this Agreement to the contrary:
2.2.1 The agreement may be terminated by either party at any time without advance
notice, upon a material breach by the other party of any of its or his obligations
hereunder; and
2.2.2 The Term may be terminated without cause by either party upon thirty (30) days
written notice to the other.
3. Fees and Expenses; Services.
3.1 Fees. During the Term, the Owner shall receive from the Manager approximately $1000.00
a month from all the cars released to the Manager.
4. TITLE: The Title to the property shall at all times remain in the possession of the Owner or
its nominees, successors, or assigns. The Owner may at any time assign this contract.
5. SEVERABILITY, WAIVER, ENTIRE AGREEMENT: Any provisions of this contract which
shall prove to be invalid, void, or illegal will in no way affect, impair, or invalidate any other
provision hereof and such remaining provisions shall remain in full force and effect. The
parties hereto have read this entire agreement and do hereby acknowledge that they are
familiar with all of the terms, covenants, and conditions set forth herein and that there are no
other representations, warranties, or agreements concerning this contract which do not
appear in writing herein. There shall be no alterations, change, or modification of any of the
terms, covenants, and conditions of the Lease except in writing and signed by all parties
hereto.
________________________ _________________________ _____________
Vehicle Owner Manager Date
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