AGREEMENT FOR CHAIRMAN OF BOARD OF DIRECTORS
This Agreement for Chairman of Board of Directors (the “Agreement”) is effective [DATE],
BETWEEN: VITO Design Consultant and VITO Design & Commune Pte Ltd (the “Company”), a company organized and existing under the laws of Malaysia/Singapore of [STATE/PROVINCE], with its head office located at:
[YOUR COMPLETE ADDRESS]
AND: [DIRECTOR NAME] (the “Director”), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at:
[COMPLETE ADDRESS]
THIS AGREEMENT is made and entered into effective as of [DATE] (the “Effective Date”), by and between [COMPANY NAME] a [STATE/PROVINCE] corporation, (“Company”) and [DIRECTOR NAME], an individual (“Director”).
1. TERM
a) This Agreement shall continue for a period of 2 years from the Effective Date and shall continue thereafter for as long as Director is elected as Chairman of the Board of Directors (“Chairman”) of Company.
b) Notwithstanding the foregoing and provided that Director has neither voluntarily resigned nor been terminated for “cause”, Company agrees to use its best efforts to reelect Director to the Board for a period of 2 years at the 2023 Annual Meeting of the Shareholders.
2. POSITION AND RESPONSIBILITIES
a) Position. Company hereby retains Director to serve as Chairman of the Board of Directors. Director shall perform such duties and responsibilities as are normally related to such position in accordance with Company’s bylaws and applicable law, including those services described on Exhibit A, (the “Services”), and Director hereby agrees to use his best efforts to provide the Services. Director shall not allow any other person or entity to perform any of the Services for or instead of Director. Director shall comply with the statutes, rules, regulations and orders of any governmental or quasi-governmental authority, which are applicable to the performance of the Services, and Company’s rules, regulations, and practices as they may from time-to-time be adopted or modified.
b) Other Activities. Director may not hold any position outside activities or any other business related or non-related to company operation for the next 2 years.
c) Except as set forth in Exhibit B, Director represents that, to the best of his knowledge, Director has no outstanding agreement or obligation that is in conflict with any of the provisions of this Agreement, and Director agrees to use his best efforts to avoid or minimize any such conflict and agrees not to enter into any agreement or obligation that could create such a conflict, without the approval of the Chief Executive Officer or a majority of the Board of Directors.
d) If, at any time, Director is required to make any disclosure or take any action that may conflict with any of the provisions of this Agreement, Director will promptly notify the Chief Executive Officer or the Board of such obligation, prior to making such disclosure or taking such action.
No Conflict. Except as set forth in Section 2 (b) and Exhibit B, Director will not engage in any activity that creates an actual conflict of interest with Company, regardless of whether such activity is prohibited by Company’s conflict of interest guidelines or this Agreement, and Director agrees to notify the Board of Directors before engaging in any activity that creates a potential conflict of interest with Company. Specifically and except as set forth in Section 2(b) and Exhibit B of this Agreement, Director shall not engage in any activity that is in direct competition with the Company or serve in any capacity (including, but not limited to, as an employee, consultant, advisor or director) in any company or entity that competes directly with the Company, as reasonably determined by a majority of Company’s disinterested board members, without the approval of the Chief Executive Officer.
3. COMPENSATION AND BENEFITS
a) Director’s Fee. In consideration of the services to be rendered under this Agreement, Company shall pay Director a fee at the rate of RM 3000 to RM 15,000 per month, which shall be paid depending on a ratio of company’s financial report and profits revenue division to other company investments and assets in accordance with Company’s regularly established practices regarding the payment of Directors’ fees, but in no event later than [NUMBER] months after the Effective Date of this Agreement and each of its subsequent anniversaries, if any.
b) Stock and Stock Options. Company acknowledges that Director is an owner of both Common and Preferred Stock and holds an option to purchase stock in Company, and that the rights attributable to these securities (the “Securities”) shall not be affected by the execution of this Agreement. In addition, in consideration of the services to be rendered under this Agreement, Company agrees to grant Director the following x figure [NUMBER] stock options subject to the approval of the Board of Directors (the “Options”): (1) an option to purchase x figure [NUMBER] shares of Company’s Common Stock at an exercise price of x figure [AMOUNT] per share (the fair market value of Company’s Common Stock on the Effective Date), which shall be fully vested on the Effective Date;
c) and (2) an option to purchase [NUMBER] shares of Company’s Common Stock, which shall have an exercise price equal to [PERCENTAGE %] of the price charged pursuant to Company’s Initial Public Offering (“IPO”), unless the IPO has not occurred by [DATE], in which case, the exercise price shall be [PERCENTAGE %] of the fair market value of Company’s Common Stock on such date, and which options shall be fully vested commencing upon the earlier of the date of Company’s IPO or [DATE].
d) In the event (i) of a merger, change in control or sale of Company or (ii) Director either is terminated as a board member or is not reelected, where the Director has not engaged in conduct during his tenure on the board which would constitute “cause” for such termination, as determined by a majority vote of the disinterested board members, the Shares immediately shall become fully vested.
e) “Cause” means a determination by a majority of the disinterested board members that the Director has been engaged in any of the following:
i) malfeasance in office;
ii) gross misconduct or neglect;
iii) false or fraudulent misrepresentation inducing Director’s appointment;
iv) willful conversion of corporate funds;
v) material breach of an obligation to make full disclosure;
vi) gross incompetence;
vii) gross inefficiency;
viii) acts of moral turpitude; or repeated failure to participate (either by telephone or in person) board meetings on a regular basis despite having received proper notice of the meetings at least [NUMBER] hours in advance thereof.
f) The removal of Director as Chairman, by itself, shall not affect the vesting schedule. The Options shall be subject to the terms and conditions of Company’s [NUMBER] Stock Incentive Plan (the “Plan”) and Company’s standard Stock Option Agreement, as modified by this Agreement. During the term of this Agreement, Director may be granted additional stock options or other equity rights, as determined by Company’s Compensation Committee, in its sole discretion.
g) Benefits. Company will provide Director and his domestic partner with medical, dental, eye-care, disability and life insurance benefits in accordance with the benefit plans established by Company for its senior executives (as may be amended from time to time in Company’s sole discretion) to the extent allowed under the terms of such plans and will pay all premiums for coverage of Director and his family, including his domestic partner. Director shall also be eligible to participate in any additional benefits made generally available by Company to its senior executives, to the extent allowed by the benefit plans established by Company, which may be amended or terminated at any time in Company’s sole discretion; except that Director shall not be entitled to any paid vacation leave.
h) Expenses. The Company shall reimburse Director for all reasonable business expenses incurred in the performance of his duties hereunder in accordance with Company’s expense reimbursement guidelines.
i) Indemnification. Company will indemnify and defend Director against any liability incurred in the performance of the Services to the fullest extent authorized in Company’s Certificate of Incorporation, as amended, bylaws, as amended, and applicable law. Company has purchased Director’s and Officer’s liability insurance, and Director shall be entitled to the protection of any insurance policies the Company maintains for the benefit of its Directors and Officers against all costs, charges and expenses in connection with any action, suit or proceeding to which he may be made a party by reason of his affiliation with Company, its subsidiaries, or affiliates.
j) Records. Director shall have reasonable access to books and records of Company, as necessary to enable Director to fulfill his obligations as a Director of Company.
4. TERMINATION
a) Right to Terminate. At any time, Director may be removed as Chairman as provided in Company’s Certificate of Incorporation, as amended, bylaws, as amended, and applicable law. Director may resign as Chairman or Director as provided in Company’s Certificate of Incorporation, as amended, bylaws, as amended, and applicable law. Notwithstanding anything to the contrary contained in or arising from this Agreement or any statements, policies, or practices of Company, neither Director nor Company shall be required to provide any advance notice or any reason or cause for termination of Director’s status as Chairman, except as provided in Company’s Certificate of Incorporation, as amended, Company’s bylaws, as amended, and applicable law.
b) Effect of Termination as Chairman. Upon a termination of Director’s status as Chairman, in which Director remains a Director, this Agreement will terminate, and the Company and Director will sign the Company’s standard Director’s Agreement, in effect at the time of the termination, subject to any modifications to which both parties mutually agree; provided, however, following such termination and for as long as Director continues to serve as a Director of the Company, the Company will continue to provide Director
c) and his domestic partner with medical, dental and eye-care benefits provided by Section 3(g) and will pay all premiums for coverage of Director and his family, including his domestic partner under such benefit plans as provided in Section 3(g) to the extent allowed under applicable law. Except as provided herein, the Company shall pay to Director all compensation and benefits to which Director is entitled up through the date of termination, and thereafter, all of the Company’s obligations under this Agreement shall cease, except as provided in Section 6.
d) Effect of Termination as Director. Upon a termination of Director’s status as a Director, this Agreement will terminate; Company shall pay to Director all compensation and benefits to which Director is entitled up through the date of termination; and Director shall be entitled to his rights under [YOUR COUNTRY LAW] and any other applicable law. Thereafter, all of Company’s obligations under this Agreement shall cease, except as provided in Sections 6.
5. TERMINATION OBLIGATIONS
a) Director agrees that all property, including, without limitation, all equipment, tangible proprietary information, documents, records, notes, contracts, and computer-generated materials provided to or prepared by Director incident to his services belong to Company and shall be promptly returned at the request of Company.
b) Upon termination of this Agreement, Director shall be deemed to have resigned from all offices then held with Company by virtue of his position as Chairman, except that Director shall continue to serve as a director if elected as a director by the shareholders of Company as provided in Company’s Certificate of Incorporation, as amended, Company’s bylaws, as amended, and applicable law.
c) Director agrees that following any termination of this Agreement, he shall cooperate with Company in the winding up or transferring to other directors of any pending work and shall also cooperate with Company (to the extent allowed by law, and at Company’s expense) in the defense of any action brought by any third party against Company that relates to the Services.
d) The Company and Director agree that their obligations under this Section, as well as section 6, shall survive the termination of this Agreement.
6. NON-DISCLOSURE OBLIGATIONS
Director shall maintain in confidence and shall not, directly or indirectly, disclose or use, either during or after the term of this Agreement, any Proprietary Information (as defined below), confidential information, or trade secrets belonging to Company, whether or not it is in written or permanent form, except to the extent necessary to perform the Services, as required by a lawful government order or subpoena, or as authorized in writing by Company. These nondisclosure obligations also apply to Proprietary Information belonging to customers and suppliers of Company, and other third parties, learned by Director as a result of performing the Services.
“Proprietary Information” means all information pertaining in any manner to the business of Company, unless
i) the information is or becomes publicly known through lawful means;
ii) the information was part of Director’s general knowledge prior to his relationship with Company; or
iii) the information is disclosed to Director without restriction by a third party who rightfully possesses the information and did not learn of it from Company.
7. DISPUTE RESOLUTION
a) Jurisdiction and Venue. The parties agree that any suit, action, or proceeding between Director (and his attorneys, successors, and assigns) and Company (and its affiliates, shareholders, directors, officers, employees, members, agents, successors, attorneys, and assigns) relating to the Services or the termination of those Services shall be brought in a Singapore & Malaysia state court in the County of Singapore & Malaysia and that the parties shall submit to the jurisdiction of such court.
b) The parties irrevocably waive, to the fullest extent permitted by [YOUR COUNTRY LAW], any objection the party may have to the laying of venue for any such suit, action or proceeding brought in such court. If any one or more provisions of this Section shall for any reason be held invalid or unenforceable, it is the specific intent of the parties that such provisions shall be modified to the minimum extent necessary to make it or its application valid and enforceable.
c) Attorneys’ Fees. Should any litigation, arbitration or other proceeding be commenced between the parties concerning the rights or obligations of the parties under this Agreement, the party prevailing in such proceeding shall be entitled, in addition to such other relief as may be granted, to a reasonable sum as and for its attorneys’ fees in such proceeding. This amount shall be determined by the court in such proceeding or in a separate action brought for that purpose.
d) In addition to any amount received as attorneys’ fees, the prevailing party also shall be entitled to receive from the party held to be liable, an amount equal to the attorneys’ fees and costs incurred in enforcing any judgment against such party. This Section is severable from the other provisions of this Agreement and survives any judgment and is not deemed merged into any judgment.
8. ENTIRE AGREEMENT
This Agreement is intended to be the final, complete, and exclusive statement of the terms of Director’s relationship solely with respect to his position as Chairman with Company. This Agreement entirely supersedes and may not be contradicted by evidence of any prior or contemporaneous statements or agreements pertaining to Director’s relationship as Chairman or Director. Agreements related to Director’s ownership of the Securities are not affected by this Agreement.
9. AMENDMENTS; WAIVERS
This Agreement may not be amended except by a writing signed by Director and by a duly authorized representative of the Company other than Director. Failure to exercise any right under this Agreement shall not constitute a waiver of such right.
10. ASSIGNMENT
Director agrees that Director will not assign any rights or obligations under this Agreement, with the exception of Director’s ability to assign rights with respect to the Securities. Nothing in this Agreement shall prevent the consolidation, merger or sale of Company or a sale of all or substantially all of its assets.
11. SEVERABILITY
If any provision of this Agreement shall be held by a court or arbitrator to be invalid, unenforceable, or void, such provision shall be enforced to fullest extent permitted by law, and the remainder of this Agreement shall remain in full force and effect. In the event that the time period or scope of any provision is declared by a court or arbitrator of competent jurisdiction to exceed the maximum time period or scope that such court or arbitrator deems enforceable, then such court or arbitrator shall reduce the time period or scope to the maximum time period or scope permitted by law.
12. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State/Province of Singapore & Malaysia
13. INTERPRETATION
This Agreement shall be construed as a whole, according to its fair meaning, and not in favor of or against any party. Captions are used for reference purposes only and should be ignored in the interpretation of the Agreement.
14. BINDING AGREEMENT
Each party represents and warrants to the other that the person(s) signing this Agreement below has authority to bind the party to this Agreement and that this Agreement will legally bind both Company and Director. This Agreement will be binding upon and benefit the parties and their heirs, administrators, executors, successors and permitted assigns. To the extent that the practices, policies, or procedures of Company, now or in the future, are inconsistent with the terms of this Agreement, the provisions of this Agreement shall control. Any subsequent change in Director’s duties or compensation as Chairman will not affect the validity or scope of the remainder of this Agreement.
15. DIRECTOR ACKNOWLEDGMENT
Director acknowledges Director has had the opportunity to consult legal counsel concerning this Agreement, that Director has read and understands the Agreement, that Director is fully aware of its legal effect, and that Director has entered into it freely based on his own judgment and not on any representations or promises other than those contained in this Agreement.
16. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
17. DATE OF AGREEMENT
The parties have duly executed this Agreement as of the date first written above.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.
COMPANY DIRECTOR
Authorized Signature Authorized Signature
Print Name and Title Print Name and Title
EXHIBIT A
DESCRIPTION OF SERVICES
Responsibilities as Director. Director shall have all responsibilities of a Director of the Company imposed by Delaware or applicable law, the Certificate of Incorporation, as amended, and Bylaws, as amended, of Company. These responsibilities shall include, but shall not be limited to, the following:
1. Attendance. Use best efforts to attend scheduled meetings of Company’s Board of Directors;
2. Act as a Fiduciary. Represent the shareholders and the interests of Company as a fiduciary; and
3. Participation. Participate as a full voting member of Company’s Board of Directors in setting overall objectives, approving plans and programs of operation, formulating general policies, offering advice and counsel, serving on Board Committees, and reviewing management performance.
EXHIBIT B
AUTHORIZED ACTIVITIES
What does it means by authorised activities under this part???
EXHIBIT C
DESCRIPTION OF DIRECTORS CLAIMABLES & NON-CLAIMABLES EXPENSE
Responsibilities as Director. Director shall have all responsibilities of a Director of the Company imposed by Delaware or applicable law, the Certificate of Incorporation, as amended, and Bylaws, as amended, of Company. These responsibilities shall include, but shall not be limited to, the following:
| No. | Items | Claimable | Non-Claimable |
| 01 | Petrol | Yes | – |
| 02 | Telecommunication | Yes (Up to RMxx) | – |
EXHIBIT D
DESCRIPTION OF DIRECTORS TITLES POSITION
Responsibilities as Director. Director shall have all responsibilities of a Director of the Company imposed by Delaware or applicable law, the Certificate of Incorporation, as amended, and Bylaws, as amended, of Company. These responsibilities shall include, but shall not be limited to, the following:
| Key Info | Address | Email / HP | VITO. Parent Company | Position |
| Ophelia Jen Neon Ee Jenny Loh | VITO Design & Commune | CEO | ||
| Kyle Tan Milk Wong | TOM DIGITAL | CEO | ||
| Neon Ee Eva Tee | ARCHIMAT | CEO | ||
| Jenny Loh Eva Tee | WANDERHAUS | CEO | ||
| Kyle Tan Milk Wong | BIOBIZ. | CEO | ||
| Ophelia Jen Kyle Tan | FREELY. | CEO | ||
| Eva Tee | FEIIBIAN | CEO | ||
*Each Shareholder Director to hold 2 roles min. in each company to oversee the company operation and business growth.
EXHIBIT E
DESCRIPTION OF DIRECTORS ENTITLEMENTS & ALLOWANCES
| Entitlements | |||||
| Annual Leaves | Sick Leave | Maternal Leave | Paternal Leave | Hospitalisation Leave | Passionate Leave |
| 28 Days | 07 Days | 60 Days | 30 Days | 60 Days | 07 Days |
| Allowances | |||||
| Car | Mobile | Petrol | Dental | Medical | Accommod. |
| RM 500 – RM1500/mth | Full Claim | Full Claim | RM100/year | Refer Chart | Full Claim |
| Director Fees Tables | |||||
| Profit (In Bank min. 90 days) | < RM50K | >RM150K | >RM300K | >RM500K | >RM1M |
| Capped at RM30K | RM1500 | RM5000 | RM10,000 | RM20,000 | RM30,000 |
EXHIBIT E
DESCRIPTION OF VITO. IP & ASSETS
Responsibilities as Director. Director shall have all responsibilities of a Director of the Company imposed by Delaware or applicable law, the Certificate of Incorporation, as amended, and Bylaws, as amended, of Company. These responsibilities shall include, but shall not be limited to, the following: Need Edit
| Brand Name | Status | Tech | Business | Projections |
| ArchiMAT | Fully Owned | PAAS Platform | Architectural Building Virtual Material Library with Business Listing Platform | RM100 Millions /5 years |
| WanderHaus | Fully Owned | PAAS Platform | Virtual Augmented Event & Shopping Platform | RM50 Millions /5 years |
| BioBiz. | Fully Owned | PAAS Platform | Business Listing with Virtual Business Store Platform | RM5 Millions /5 years |
| Freely | Partial Owned | PAAS Platform | Customer, Service Provider and Business Owner Matching Platform with New Retail Digitalisation Technology. | On Hold |
| VITO Design | Fully Owned | Services | New Retail 4.0 Service Provider | 2 Million / yr |
| TOM Digital | Fully Owned | Services | Virtual Augmented Marketing Service Product | 1 Million / yr |
| Feiibian Design | Partial Owned | Services | Interior Design Service Provider | 500K/yr |
EXHIBIT F
DESCRIPTION OF VENTURE PARTNERS / SOFTWARE / HARDWARE
| VENTURE PARTNERS | ||
| Company Name | Key Roles | Agreements |
| Tommy Teo | ||
| Ken Fong | ||
| SOFTWARE PARTNERS | ||
| Company Name | Software | Price |
| Nextech AR | ||
| HARDWARE + SOFTWARE PARTNERS | ||
| Company Name | Business | Agreements |
| Tapway | ||
| Nexnova | ||
EXHIBIT G
DESCRIPTION OF PAY-UP CAPITAL / OWINGS TO DIRECTOR FEES
| Owning Directors | ||||
| Date | Items | Amount | Loan Return | Remarks |
EXHIBIT H
DESCRIPTION OF SCHEDULE OF ADVANCES LOAN / REPAYMENT SCHEME
| REPAYMENT SCHEME | ||||
| Year 2020 | Signature | |||
| January | ||||
| February | ||||
| March | ||||
| April | ||||
| May | ||||
| June | ||||
| July | ||||
| August | ||||
| Sept | ||||
| October | ||||
| November | ||||
| December | ||||
| January 2021 | ||||
| February | ||||
| March | ||||
EXHIBIT I
DESCRIPTION OF SCHEDULE OF PROFIT DISTRIBUTIONS / INVESTMENT
| PROFIT DISTRIBUTION | ||||
| % | Emergency | *Investment | Growth | Marketing |
| 100 | 30% | 30% | 30% | 10% |
| * INVESTMENT SCHEDULE | ||||
| % | Property | Stocks | Business | Assets |
| 100 | 30% | 10% | 20% | 40% |
EXHIBIT J
DESCRIPTION OF COMPANY STRUCTURE & BLUEPRINT
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