TERMS AND CONDITIONS:
These terms and conditions govern your contract with XXXX African Chorus
Ensemble, Inc. and should be read carefully before booking. By making a booking with
us, you acknowledge that you have read, understood, and agreed to these terms and
conditions.
FINAL PAYMENT:
The final payment for your trip must be received no later than 30 days prior to the date of
departure. Failure to comply with this requirement will result in automatic cancellation of
your reservation and forfeiture of any payments made to date. If your reservation is
made within 28 days of departure, 60% of the total cost must be paid immediately upon
confirmation. We accept debit/credit cards through our website, Cashapp, Zelle, Bank
Wire Transfers, and PayPal payment methods (with fees subject to be paid by the
client).
AIRFARE:
(a) Quotes: All quotes are in US Dollars unless otherwise stated. Our advisors will quote
the best price available at the time of quoting for the travel dates requested. Quotes
provide an indicative price only and represent no price commitment by New York African
Chorus Ensemble, Inc.
(b) Price changes: Until tickets are issued, our consultants reserve the right to change
prices in the event of any price increase for any reason including, but not limited to,
airfares wrongfully quoted due to system error, the price of fuel and/or currency
fluctuations or government taxes or levies, or any other cause whatsoever.
(c) Full payment: Full payment must be made before the option period described above
expires to guarantee the reservation at the quoted price and secure applicable tickets.
By making full payment, you agree that you accept the air travel arrangements as
requested at the total price quoted. Cancellation fees will apply if you subsequently
decide to cancel after any ticket has been issued.
We are not responsible for any changes to airline schedules or flight numbers after
tickets have been issued. You may contact the appropriate airline or airport information
sources to obtain relevant up-to-date flight information.
(f) Airline tickets: Once issued, all airline tickets are non-transferable and valid only for
the dates and routes shown. If an airline ticket is lost, you are responsible for the full cost
of a new ticket and any changes that may occur in replacement.
(g) Airline, airport or weather delays: We are not responsible for any additional expenses
or loss that may arise from airline, airport or weather delays. We will not reimburse for
any additional expenses incurred by you as a result of such events or delays. We will not
refund any unused portion of air tickets purchased in the event of such delays or due to
any reasons beyond our direct control.
CANCELLATION AND REFUND:
Once your reservation is confirmed, the deposit paid is 100% non-refundable. A full
refund less deposit per person will be issued for any cancellation 90 days before
departure. All cancellation requests must be made in writing. Penalty for cancellations
within 90 days of departure will be assessed as follows:
89 – 63 days ……. 40% of tour cost
62 – 49 days ………70% of tour cost
49 days or less …….100% of tour cost
If we cancel a tour due to insufficient booking or circumstances beyond our control, we
will refund all money paid, and the full refund shall constitute final settlement for you. We
shall not be responsible for any expenses that may incur as a result of your booking
CURRENCY FLUCTUATIONS AND UNEXPECTED COST INCREASES
All prices are based on foreign exchange rates at the time of publication. Prices may
change in the event of increased land or air costs that are beyond the Company’s
control. The Company reserves the right to alter the price of any tour at any time. To
minimize the inconvenience to the Client, the Company strives to notify the Client of
such cost increases at least 30 days prior to departure if not sooner.
UNUSED SERVICES:
Fares for unused services, including flight, transportation, hotel accommodation, meals,
and entry fees, are non-refundable and non-transferable, regardless of the reason.
DATE CHANGE AND TRANSFER OF BOOKING:
After confirmation, changes to the departure date are not allowed. The transfer of a
booking to another person may be accepted.
TRAVEL DOCUMENTS:
Clients are responsible for obtaining a valid passport and visa, and for providing
accurate personal information to the Company. Failure to comply with this requirement
may result in financial loss or dismissal from the tour. Clients must obtain all required
travel documents, visas, and permits prior to the start of the trip, and are solely
responsible for any consequences resulting from missing or faulty documentation. New
York African Chorus Ensemble, Inc. is not responsible for any errors or omissions in the
information provided, or in the information provided by third parties such as government
or travel authorities. All travel documents will be sent electronically via email to the e-
mail address provided on booking.
HEALTH AND FITNESS REQUIREMENTS:
Clients may opt out of certain tour activities if they believe they are physically
uncomfortable. Tours may be strenuous, and clients who are deemed unfit will be
removed from the tour at their own expense. Private appointments for divinations and
orisa services come at an additional fee and are optional.
MINIMUM AGE AND CHILD FARE:
The minimum age for our tours is 8 years old when accompanied by a parent or
guardian. Children between eight and eleven may qualify for a discount on airfares and
hotel accommodations. Children over 11 will be charged full adult rates.
INSURANCE
To protect their travel plans, we strongly recommend that all travelers purchase trip
cancellation and interruption, hospital and medical, and baggage insurance.
RESPONSIBLE BEHAVIOR
Clients must comply with the authority of the tour leader and our local agents. Any
behavior that causes danger, distress or annoyance to the group will not be tolerated.
The client is responsible for any expenses incurred as a result of their removal from the
tour.
RESPONSIBILITIES OF THE COMPANY
We act as an agent for our suppliers and contractors providing transportation,
accommodation and other related travel services. We assume no responsibility or
liability for any injury, death, damage, loss or accident resulting directly or indirectly from
acts of God, strikes, government regulations, thefts, failure of any means, discrepancies
or changes over which we have no control. We make all reasonable checks and
measures in utmost good faith to ensure that details in the itinerary are carried out
exactly as specified. However, changes, including substitution of hotels of equal or
similar quality may be necessary.
RIGHTS OF THE COMPANY
We reserve the right to decline, accept or retain any person as a tour member at any
time. We reserve the right to take photographs and video during the operation of any
tour or part thereof, and to use the resulting photographs for promotional purposes. By
booking with us, the Client agrees to allow their image to be used in such photographs. If
Clients prefer that their image not be used, they should identify themselves on the
reservation forms.
PHOTOGRAPHY AND COVID-19 LIABILITY RELEASE
During this trip or event, New York African Chorus Ensemble, Inc. and its
representatives may take photographs, videos, and testimony of the participants. By
participating, you are granting New York African Chorus Ensemble, Inc. the right to use
your likeness and any statements you make in any promotional or media materials. New
York African Chorus Ensemble, Inc. will not disclose your name without your additional
expressed written consent. You understand and agree that all materials obtained shall
become the property of New York African Chorus Ensemble, Inc. and will not be
returned. You waive the right to inspect or approve any finished products in which your
likeness appears. By signing this release, you hold harmless and release New York
African Chorus Ensemble, Inc., its staff, board members, and all connected individuals
or entities from any liability or causes of action which may arise from the use of your
likeness.
COVID-19 LIABILITY WAIVER SECTION:
You acknowledge the contagious nature of the Coronavirus/COVID-19 and that the CDC
and other public health authorities recommend practicing social distancing. You further
acknowledge that New York African Chorus Ensemble, Inc. has implemented
preventative measures to reduce the spread of COVID-19 but cannot guarantee that you
will not become infected. You understand that the risk of exposure to COVID-19 may
result from the actions or negligence of yourself and others, including other travelers. By
voluntarily traveling with New York African Chorus Ensemble, Inc., you are increasing
your risk of exposure to COVID-19 and acknowledge that you must comply with all set
procedures to reduce the spread while attending your appointment.
You attest that you are not experiencing any symptoms of illness, have not traveled
internationally or to a highly impacted area within the United States in the last 14 days,
do not believe you have been exposed to someone with a suspected or confirmed case
of COVID-19, and have not been diagnosed with COVID-19 and not yet cleared as non-
contagious by state or local public health authorities. You are following all CDC
recommended guidelines as much as possible and limiting your exposure to COVID-19.
By signing this release, you hereby release and agree to hold XXX LLC harmless
from any and all causes of action, claims, demands, damages, costs, expenses, and
compensation for damage or loss to yourself and/or property that may be caused by any
act or failure to act of the staff or that may otherwise arise in any way in connection with
any services received from XXX LLC. You understand that this release discharges
XXX LLC from any liability or claim that you, your heirs, or any personal
representatives may have against the company with respect to any bodily injury, illness,
death, medical treatment, or property damage that may arise from or in connection to
any services received from XXX LLC. This liability waiver and release extends to
the company, together with all owners, partners, and employees.
PRIVACY POLICY
New York African Chorus Ensemble, Inc – Privacy Policy
This Privacy Policy describes how your personal information is collected, used, and
shared when you visit or make a payment from thereturnoftheancestors.com (the “Site”).
PERSONAL INFORMATION WE COLLECT
When you visit the Site, we automatically collect certain information about your device,
including information about your web browser, IP address, time zone, and some of the
cookies that are installed on your device. Additionally, as you browse the Site, we collect
the following personal information:
Name
Email address
Payment details, including credit card number and billing address
We refer to this automatically-collected information and personal information as “Device
Information” and "Payment Information," respectively.
HOW WE USE YOUR PERSONAL INFORMATION
We use your personal information to:
Confirm payments made through the Site, including processing your payment
information, and providing you with invoices and/or payment confirmations.
Communicate with you.
Screen for potential risk and fraud (in particular, your IP address).
Improve and optimize our Site (for example, by generating analytics about how
our customers browse and interact with the Site, and to assess the success of our
marketing and advertising campaigns).
Comply with applicable laws and regulations, to respond to a subpoena, search
warrant, or other lawful request for information we receive, or to otherwise protect
our rights.
We do not sell or rent your personal information to any third-party.
HOW WE PROTECT YOUR PERSONAL INFORMATION
We take appropriate measures to protect your personal information from unauthorized
access, disclosure, alteration, and destruction. However, no method of transmission over
the internet or electronic storage is 100% secure. Therefore, we cannot guarantee its
absolute security.
DATA RETENTION
We will retain your personal information for as long as necessary to fulfill the purposes
outlined in this Privacy Policy, unless a longer retention period is required or permitted
by law. When you make a payment through the Site, we will maintain your personal
information for our records unless and until you ask us to delete this information.
YOUR RIGHTS
If you are a United States resident, you have the right to access personal information we
hold about you and to ask that your personal information be corrected, updated, or
deleted. If you would like to exercise this right, please contact us through the contact
information below.
THIRD-PARTY SERVICE PROVIDERS
We use third-party service providers to process payments and store data. These service
providers are authorized to use your personal information only as necessary to provide
these services to us.
DO NOT TRACK
Please note that we do not alter our Site’s data collection and use practices when we
see a Do Not Track signal from your browser.
OPT-OUT
You may opt-out of receiving promotional emails or targeted advertisements by following
the instructions in the emails or advertisements.
CHANGES TO THIS POLICY
We may update this privacy policy from time to time in order to reflect changes to our
practices or for other operational, legal or regulatory reasons. We encourage you to
periodically review this page for the latest information on our privacy practices.
LAST UPDATED
This Privacy Policy was last updated on [insert date].
CONTACT US
For more information about our privacy practices, if you have questions, or if you would
like to make a complaint, please contact us by e-mail at thereturnoftheancestors.com or
by mail using the details provided below:
New York African Chorus Ensemble, Inc
123 Main Street New York,
NY 10001 United States
FOREIGN TRAVEL WAIVER
Name of
Participant____________________________________________________________
_ Foreign Country of
travel_______________________________________________________
I, [insert name], hereby acknowledge the potential risks involved with traveling to foreign
countries, including but not limited to terrorism, diseases, search and/or seizure of
property by customs or other governmental authorities, personal liability, risk of personal
injury including disability or death, damage to property belonging to me and others, and
differing customs and legal requirements. I understand that such risks may not be
foreseen or reasonably foreseeable by any of us at the time of the trip.
In exchange for being permitted to participate in the trip abroad with the New York
African Chorus Ensemble, Inc. (referred to as "NYACE"), I willingly and voluntarily
assume all risks associated with such travel. I accept personal responsibility for any
injury (including but not limited to personal injury, disability, dismemberment, and death),
illness, damage, loss, claim, liability, or expense of any kind or nature that I or my
property may suffer, and agree to release NYACE from any liability arising from any such
risks.
I understand that NYACE serves only in a capacity of assisting in making arrangements
for services and products to be provided by others in connection with the activity, and in
no way serves as an agent or representative for these other parties, or accepts any
responsibility or liability for their services or products. Such services and products are
subject only to the terms and conditions under which they are provided by such other
parties.
I hereby waive, renounce, and release on behalf of myself, my heirs, and my estate all
claims of whatever nature against NYACE, including but not limited to claims of any
injury, loss, damage, accident, delay, irregularity, or expense caused by strikes, war,
weather, sickness, quarantine, government restrictions, or arising from any act or
omission of any steamship, airline, railroad, bus company, hotel, restaurant, school or
university, firm, agency, or individual, or for any other cause whatsoever arising out of,
resulting from, or in connection with the above-referenced trip abroad.
Furthermore, I assume all risks associated with my participation in the trip abroad,
including but not limited to the risk of any negligence or recklessness or failure to act by
other participants or others, and the risk of injury caused by the condition of any
property, facilities, or equipment used during the trip abroad. I agree to waive, renounce,
and release on behalf of myself, my heirs, and my estate, my claim against NYACE
alleged to be caused by such negligent or reckless actions, or failure to act, or the
condition of any property, facilities or equipment used during the travel program.
I understand and agree that NYACE is not providing personal chaperones or supervision
with respect to this trip, and I am responsible for my individual conduct, health, and
safety at all times. I agree to defend, indemnify, and hold harmless NYACE for any and
all losses, expenses, claims, judgments, and liabilities (including attorneys’ fees) of any
nature arising out of or in consequence of my acts, words, conduct, etc. in connection
with the trip abroad, including but not limited to damage to property, any injuries, or
death sustained by any person(s).
/s/_________________________
[insert name]
[date]
FOREIGN TRAVEL WAIVER AND RELEASE FROM LIABILITY FORM
I certify that I am in good health and do not have any physical conditions that may affect
my ability to travel or participate in the activities involved in this trip abroad. I have not
been advised otherwise by a medical practitioner. I have completed an Emergency
Contact & Medical Information Form, which includes information about any medications I
am taking and any medical conditions I have.
I understand that “NYACE” is not responsible for any costs or medical care that may be
required during my participation in this Program. I grant “NYACE” full authority to take
whatever action it deems necessary regarding my health or safety in connection with my
participation in this Program, including providing emergency first aid, medication, medical
treatment, or surgery deemed necessary by medical personnel. This authority permits
“NYACE”, at its discretion, to place me, at my own expense, in a local hospital for
medical services and treatment, or, if no hospital is available, to place me in the hands of
a local medical doctor for treatment.
I also authorize “NYACE” to fly me back home, at my own expense, for medical
treatment if local medical authorities deem it necessary. In the event that I am unable to
make decisions about my own medical care, I authorize medical personnel to act on my
behalf and to execute any necessary documents.
I understand that “NYACE” reserves the right to suspend or terminate my participation in
the trip abroad if it determines that my acts, words, or conduct are detrimental to or
incompatible with the interests, purpose, or welfare of the trip or of “NYACE”. If my
participation is suspended or terminated, I understand that I will not be entitled to a
refund for any unused portion of the Program cost.
I understand that this Waiver is a legally binding agreement and will be interpreted
broadly to provide a release and waiver to the maximum extent permissible under
applicable law. If any provisions are found to be void or unenforceable, they will not
affect the validity or enforceability of any other provisions. This Agreement may be
executed in counterparts, including facsimile signatures, and all such counterparts shall
constitute one agreement, binding upon all parties hereto.
I have read this document and understand its contents. By signing below, I acknowledge
that I have voluntarily signed this release and have given up substantial rights.
_____________________________
Signature of Participant
_____________________________
Date
________________________
Print Name of Participant
_______________________
The Return Of The Ancestors(™)
Tours
Organizers: XXX African Chorus Ensemble, Inc, Diamond Minds and Endless Roar
Tourism Trade Alliance Ltd
TRAVEL ETIQUETTE
While we would love nothing more than to bring every person with a passport on our
trips, previous experiences has taught us that group travel is simply not for everyone.
Below you will find a list of characteristics that one should have if considering joining us
on our trip:
A desire for adventure and new experiences: – One of the primary goals of our trips
is to expose our travelers to new experiences that they may not have gotten otherwise.
If you are someone who is often uncomfortable with trying new things or stepping
outside of their comfort zone then a self-paced trip might be best for you.
Patience – While we will do everything in our power to make the trip go as smoothly as
possible, there are undoubtedly going to be unforeseen circumstances. We ask in
advance that you bear with us while we address any of these situations, and be assured
that whatever issue occurs it will be rectified! In addition, people come from all over the
world to see the sites that
are on our itinerary, while we will try to avoid it, there is undoubtedly going to be long
waits trying to get where we need to go.
Self Sufficiency – At the beginning of each trip, each traveler will be provided with a
detailed itinerary on where we are going on each day at what time and where will meet
to depart. It is expected that each traveler will employ personal responsibility in making
sure that they follow the itinerary and meeting time. Under no circumstance will we hold
up the group because one person is late to a meeting point. In addition, we will not
expedite any excursion, because one person is not interested in seeing it.
We do understand that sometimes a late night of partying will make it hard for you to
join us the next morning. As a tourist, it’s important to make sure that you stay on
the itinerary that has been planned and not go off on your own. It’s also important
to stay with the group and not wander off. Doing so will help keep everyone safe,
and ensure that you get the most out of your tour.
Friendly Attitude – There will be a plethora of people from disparate walks of life, with
even more disparate backgrounds and personalities. If you are someone that often finds
themselves in conflict with others or identifies themselves as a loner, then a self-paced
trip might be best for you. In addition, for the time we are in our chosen location, we
should operate as a family, meaning that it is each of our responsibilities to look out for
one another. So if you see someone lagging behind or not paying attention, then please
don’t hesitate to check on them and/or inform your group leader.
Physically Health – It is the personal responsibility of every traveler to consult their
doctor before going on any trip, especially a trip overseas. There are many medical
conditions that might make traveling a bad idea, and only a medical professional can
tell you if you are in shape to travel.
In addition, if your health condition prevents you from doing any of the aforementioned
activities you may want to reconsider going.
______________________________________
___________________
Signature of Participant Date
______________________________________
Print Name of Participant
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