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“Essential Guide to Drafting a Notice of Voluntary Dismissal in Civil Cases”

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A Notice of Voluntary Dismissal of Civil Action is a legal document filed by the plaintiff in a civil lawsuit to formally withdraw their case from the court. This notice is often used when the plaintiff decides not to pursue the case further, whether due to a settlement, a change in circumstances, or other reasons.


The need for a Notice of Voluntary Dismissal arises when a plaintiff chooses to terminate their legal action before the case is resolved by a court judgment. It is crucial for legally and officially ending the lawsuit and releasing the parties from the litigation process.

How to Draft

To draft a Notice of Voluntary Dismissal of Civil Action:

  1. Case Details: Start with the title of the court, case number, and names of the plaintiff and defendant.
  2. Statement of Dismissal: Clearly state your intention to voluntarily dismiss the case. Specify whether the dismissal is with or without prejudice:
    • With Prejudice: The case is permanently closed and cannot be filed again.
    • Without Prejudice: The case is closed but may be filed again in the future.
  3. Reasons for Dismissal (Optional): While not mandatory, you may briefly mention the reason for the dismissal, such as a settlement or change in circumstances.
  4. Compliance with Court Rules: Ensure the notice complies with the specific rules and procedures of the jurisdiction regarding voluntary dismissals.
  5. Signature and Date: The notice must be signed and dated by the plaintiff or their attorney.


File the Notice of Voluntary Dismissal with the court clerk where the case is pending. Serve a copy of the notice on the defendant or their attorney to officially inform them of the dismissal.


The Notice of Voluntary Dismissal of Civil Action is a vital tool for plaintiffs to conclude their lawsuit in a formal and legally recognized manner. Proper drafting and timely filing of this notice are crucial for ensuring the smooth termination of the legal proceedings and for upholding the integrity of the judicial process.