PHOTOGRAPHY PROP VEHICLE RESERVATION AGREEMENT
THIS AGREEMENT is hereby entered into on this ………………day of …….……………. Two Thousand and ……………………………
BETWEEN
1.XXX LLC, with an address at [insert address] hereinafter referred to as (“XXX”)
AND
2.[Client Name], with an address at [insert address], hereinafter referred to as (“Client”) collectively referred to as (“Parties”)
- PURPOSE:
This agreement defines the purpose and terms of the prop vehicle reservation for a photoshoot, ensuring a mutually satisfactory arrangement between the parties involved.
- RESERVATION AND PAYMENT:
To reserve the Prop Vehicle, a non-refundable retainer fee of $150 is required upon booking. The reservation is confirmed only after Lee’s Classic Adventures accepts the retainer fee and issues a receipt. The non-refundable retainer fee is solely for the availability of the Prop vehicle and to take the selected vehicle out of the marketplace for a specific date and time.
Reservations for the Prop Vehicle must be made at least fourteen (14) days in advance.
The remaining balance is due seven (7) days prior to the date of hire.
The minimum rental period for the Prop Vehicle during the Photoshoot is one hour, with an additional $100 transportation fee per 60 miles to the location.
Lee’s Classic Adventures does not provide a photographer or equipment for the client’s event.
If the client wishes to extend the reservation beyond the Two-hour package within a 24-hour period, subject to availability, an additional retainer fee of $150 is required. Additional hours are charged at a rate of $150 per hour, with each new hour starting from the first minute of the hour.
The Client agrees that Lee’s Classic Adventures can charge their credit card on file for any remaining balance for the additional hours. If the card on file is declined, Client agrees to settle the remaining balance owed within three days after the completed booked event.
For any unpaid balance, a charge of 2% per month will be charged.
The Client agrees to pay a $100.00 surcharge for any returned payments, NSF checks, or credit/debit card charges back to this agreement.
The Prop Vehicle is for photoshoot use only and does not include transportation for the client.
- CANCELLATION POLICY:
Cancellation or reduction of reservation hours within one week or less of the booked event will result in the forfeiture of all paid retainers and fees.
Failure to arrive at the scheduled booking location will result in a charge for the total rate.
If a new booking time conflicts with another client’s reservation for the same Prop vehicle, changing the booking time will result in the forfeiture of the non-refundable retainer for holding the original booking time
- PROHIBITED ACTIVITIES:
The possession, sale, or consumption of narcotics or illegal drugs inside the prop vehicle is strictly prohibited. Additionally, alcoholic beverages, sexual activities, smoking, vaping, and the consumption of food or drinks are not allowed. Any violations of these prohibitions will result in the client being charged a cleanup fee of $300, which will be automatically charged to the client’s credit card or the immediate termination of the contract and forfeiture of all paid fees.
- CLIENT RESPONSIBILITY:
The client assumes full responsibility for any damage caused to the Prop vehicle or its contents by themselves or their guests, including upholstery, interior, exterior, and equipment components. In the event of damage, the client agrees to reimburse Lee’s Classic Adventures for all collection costs, including income loss of up to $350 per day and reasonable attorney’s fees incurred to recover damages.
The client and their guests are expected to behave respectfully and maintain orderliness. Verbal or physical abuse towards Lee’s Classic Adventures staff members or the Prop vehicle is strictly prohibited. Violation of these conditions may result in immediate expulsion from the Prop vehicle and termination of the contract without any refund.
- MINOR RESPONSIBILITY:
If the Prop vehicle rental involves a minor under the age of eighteen (18), a parent or legal guardian over the age of eighteen (18) must sign the agreement and accept responsibility for the rental costs, Prop vehicle, and any damages caused by the minor or their guests. Minors must always be accompanied by an adult aged 21 or older when entering the Prop vehicle.
- VEHICLE CAPACITY:
The maximum number of clients allowed in the Prop vehicle is as specified in the contract or limited to the vehicle’s designated capacity. Any changes to the rental hours or downsizing of services will not affect the fees.
- APPROPRIATE CONDUCT/ SAFE WORKING ENVIRONMENT:
The Client is responsible for providing safe working conditions for Lees Classic Adventures and its staff members. If circumstances present a threat or implied threat of injury to Lees Classic Adventures or its equipment, Lees Classic Adventures may cancel the remaining services and leave the event. Lees Classic Adventures may enact a three-strike policy, notifying the Client after the first offense. If the threatening behavior continues, the offending person will be removed from the event, and if it occurs for a third time, Lees Classic Adventures staff members will leave the event. In such cases, the Client will be responsible for full payment and will hold Lees Classic Adventures harmless.
- HEALTH & SAFETY:
Lees Classic Adventures complies with health and safety laws. Client and their agents are not allowed to carry weapons or firearms, be exposed to severe illness, or request Lees Classic Adventures to engage in illegal or unsafe activities. XXX Adventures reserves the right to refuse service in unsafe locations or areas affected by communicable diseases or other similar occurrences. Under such circumstances, XXX Adventures may end service coverage and retain all payments, and the Client will hold XXX Classic Adventures harmless.
- INDEMNIFICATION:
Client agrees to indemnify, defend, and hold harmless XXX Adventures and its affiliates, employees, agents, and independent contractors for any injury, property damage, liability, claim, or other cause of action arising out of or related to Services XXX Adventures provides to Client.
- FORCE MAJEURE:
Neither party shall be held liable or deemed in default under this Agreement (except for payment obligations) for any failure or delay in fulfilling its obligations caused by events beyond its control, including but not limited to: acts of God, natural disasters, epidemics or pandemics, war, government orders, labor disputes, and transportation shortages. The impacted party must promptly notify the other party of the event and make reasonable efforts to minimize its effects. If the event persists for 14 days, either party may terminate this Agreement with notice.
- GOVERNING LAW AND JURISDICTION:
This Agreement shall be governed by and construed in accordance with the laws of South Carolina. Any disputes arising under or in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts in South Carolina.
- DISPUTE RESOLUTION:
Any dispute arising out of or relating to this Agreement shall be resolved through mediation administered by the American Arbitration Association in accordance with its Commercial Mediation Procedures. If the dispute cannot be resolved through mediation, the parties agree to submit to the exclusive jurisdiction of the courts located in South Carolina.
- TERMINATION:
Either party may terminate this Agreement by providing written notice to the other party in the event of a material breach of the Agreement. Upon termination, all obligations and liabilities under this Agreement shall cease, except for any outstanding payment obligations or those that, by their nature, survive termination.
- NOTICES:
Any notices required or permitted to be given under this Agreement shall be in writing and delivered personally, sent by registered mail, or by recognized courier service to the addresses of the parties as specified in this Agreement. Notice shall be deemed effective upon receipt by the receiving party.
- ENTIRE AGREEMENT:
This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions, negotiations, and agreements, whether oral or written, relating to the subject matter hereof. Any modifications or amendments to this Agreement must be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.
THE UNDERSIGNED HAVE READ, FULLY UNDERSTOOD AND BY SIGNING BELOW, ACCEPTED THE TERMS OF THIS AGREEMENT
COMPANY NAME: CLIENT NAME:
XXXX ADVENTURES LLC _________________________
SIGNATURE: SIGNATURE:
_________________________ _________________________
DATE: DATE:
_________________________ _________________________
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