Acceptable Use Policy
1.0 Overview
The intention for publishing an Acceptable Use Policy is not to impose restrictions that are
contrary to the Agency’s [Onli’s ] established culture of openness, trust, and integrity. <Onli> is
committed to protecting [Onli]’s employees, partners and the company from illegal or damaging
actions by individuals, either knowingly or unknowingly. Internet/Intranet/Extranet-related
systems, including but not limited to computer equipment, software, operating systems, storage
media, network accounts providing electronic mail, internet browsing, File Transfer Protocol,
and National Crime Information Center access are the property of the [Onli]. These systems are
to be used for business purposes in serving the interests of the agency in the course of normal
operations. Effective security is a team effort involving the participation and support of every
[Onli] employee and affiliate who deals with information and/or information systems. It is the
responsibility of every computer user to know these guidelines and to conduct their activities
accordingly.
2.0 Purpose
The purpose of this policy is to outline the acceptable use of computer equipment at [Onli].
These rules are in place to protect the employee and [Onli]. Inappropriate use exposes [Onli] to
risk including virus attacks, compromises of the network systems and services, and legal issues.
3.0 Scope
This policy applies to employees, contractors, consultants, temporary staff, and other workers at
[Onli] <Onli>, including all personnel affiliated with LEIN, NCIC and third parties. This policy
applies to all equipment that is owned or leased by [Onli] <Onli>, or any device accessing the
Agency’s network.
4.0 Policy
4.1 General Use and Ownership
1. While [Onli] network administration desires to provide a reasonable level of privacy, users
should be aware that the data they create on the corporate systems remains the property of the
[Onli]. Because of the need to protect [Onli] network, management cannot guarantee the
confidentiality of information stored on any network devise belonging to [Onli].
2. Employees are responsible for exercising good judgment regarding the reasonableness of
personal use. Individual departments are responsible for creating guidelines concerning personal
use of Internet/Intranet/Extranet systems. In the absence of such policies, employees should
consult their supervisor or management.
3. <Onli> recommends that any information that a user considers sensitive or vulnerable (etc.
residual LEIN, NCIC information on a computer terminal that has access to the internet and CJIS
information) be encrypted.
4. For security and network maintenance purposes, authorized individuals within [Onli] may
monitor equipment, systems and network traffic at any time, per [Onli] policy.
5. <Onli> reserves the right to audit the network and systems on a periodic basis to ensure
compliance with this policy.
4.2 Security and Proprietary Information
1. The user interface for information contained on Internet/Intranet/Extranet-related systems
should be classified as either confidential or non-confidential, as defined by agency
confidentiality guidelines. Examples of confidential information include, but are not limited to:
Criminal Justice Information (CJI), agency personnel data, etc. Employees should take all
necessary steps to prevent unauthorized access to this information.
Keep passwords secure and do not share accounts. Authorized users are responsible for the
security of their passwords and accounts. (See Password Policy).
3. In accordance with FBI CJIS Security Policy, all personal computers, laptops, and
workstations shall prevent further access to the system by initiating a session lock after a
maximum of 30 minutes of inactivity. Users shall directly initiate session lock mechanisms to
prevent inadvertent viewing when a device is unattended.
4. Because information contained on portable computers is especially vulnerable, special care
should be exercised. Protect laptops in accordance with policy.
5. All devices used by employees that are connected to the [Onli] Internet/Intranet/Extranet,
whether owned by the employee or [Onli], shall be continually executing approved virus-
scanning software with a current database.
6. Employees must use extreme caution when opening e-mail attachments received from
unknown senders, which may contain viruses, e-mail bombs, or Trojan horse code. (See
Malicious Code, Spam and Spyware Protection Policy)
4.3 Unacceptable Use
The following activities are, in general, prohibited. Under no circumstances is an employee of
[Onli] authorized to engage in any activity that is illegal under local, state, federal, or
international law utilizing [Onli] owned resources. The list below is by no means exhaustive, but
attempts to provide a frame work for activities which fall into the category of unacceptable use.
4.4 System and Network Activities
The following activities are strictly prohibited, with no exceptions:
1. Unauthorized access, copying, or dissemination of classified or sensitive information (CJI).
2. Installation of any copyrighted software for which [Onli] or end user does not have an active
license is strictly prohibited.
3. Installation of any software, without preapproval and virus scan, is strictly prohibited.
4. Introduction of malicious programs into the network or server (e.g., viruses, worms, Trojan
horses, logic bombs, etc.).
5. Revealing your account password to others or allowing use of your account by others.
6. Effecting security breaches or disruptions of network communication. Security breaches
include, but are not limited to, accessing data of which the employee is not an intended recipient
or logging into a server that the employee is not expressly authorized to access, unless these
duties are within the scope of regular duties. For the purpose of this policy, “disruption”
includes, but is not limited to, network sniffing, pinged floods, packet spoofing, denial of service,
and forged routing information for malicious purposes.
7. Port scanning or security scanning is expressly prohibited unless prior notification has been
given to [Onli].
8. Executing any form of network monitoring that will intercept data not intended for the
employee’s host, unless this activity is a part of the employee’s normal job/duty.
9. Circumventing user authentication or security of any host, network, or account.
10. Interfering with or denying service to any user other than the employee’s host.
11. Using any program/script/command or sending messages of any kind, with the intent to
interfere with or disable a user’s terminal session, via any means, locally or via the
Internet/Intranet/Extranet.
12. Providing information about LEIN/NCIC or list of [Onli] employees to parties outside
[Onli].
5.0 Penalties
Violations of this policy include, but are not limited to: accessing data to which the individual
has no legitimate right; enabling unauthorized individuals to access data; disclosing data in a way
that violates applicable policy, procedures, or relevant regulations or law; inappropriately
modifying or destroying data; inadequately protecting restricted data. Any violation of this
policy may result in network removal, access revocation, corrective or disciplinary action, civil
or criminal prosecution, and termination of employment.
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