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Letters to opposing lawyers

Service Description

Drafting and sending letters to opposing lawyers is a common practice in the legal profession. It is an important tool for communicating with the opposing party, conveying information, and resolving disputes. However, it is essential to approach this task with caution and care so as not to harm your case.
What are  the guidelines to follow when drafting and sending letters to opposing counsel?
1.     Purpose of the Letter- Before drafting the letter to opposing lawyer, it is important to understand the purpose of the communication. The letter should be written with the goal of resolving the issue at hand, whether it is to negotiate a settlement or to request information. The tone of the letter to opposing counsel should be professional and courteous, avoiding any language that could be perceived as aggressive or confrontational.
2.     Identify the Recipient- Identifying the recipient of the letter is crucial. The letter should be directed to the opposing lawyer rather than the opposing party. Addressing the letter to the lawyer shows respect for their role in the legal process and acknowledges their expertise in the matter.
3.     Use Proper Formatting- The letter should be formatted correctly to ensure that it is clear and professional. The letterhead should include the name and contact information of the sender and the recipient. The date should be included at the top of the letter. The body of the letter to opposing lawyers should be organized into paragraphs, with each paragraph addressing a specific issue.
4.     Proofread and Edit- Before sending the letter to opposing lawyer, it is important to proofread and edit it carefully. The letter should be checked for spelling and grammar errors, as well as for clarity and coherence. It may be helpful to have a colleague or supervisor review the letter before sending it.
5.     Send the letter to opposing lawyer(s) promptly- Once the letter has been drafted, it should be sent promptly to the opposing lawyer. Consider sending the letter by certified mail or email, and keep a copy for your own records. Be sure to follow up with the opposing lawyer if you do not receive a response within a reasonable timeframe.
6.     Follow Up- After sending the letter, it is important to follow up with the recipient. If the letter is a request for information, the sender should follow up to ensure that the requested information has been received. If the letter is a negotiation or settlement offer, the sender should follow up to determine if the offer has been accepted or rejected.
In conclusion, drafting and sending letters to opposing lawyers is an important part of the legal process. Following these guidelines can help ensure that the letter is clear, professional, and effective in achieving its intended purpose. By approaching this task with care and attention to detail, lawyers can effectively communicate with the opposing party and work towards resolving disputes.


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